Moving your office is an exciting adventure. It’s a time to dream of a bigger, better, and more productive environment. But in the midst of this thrilling event, consider these 10 important packing mistakes to avoid during your office move.
1-Making the move on your own is an immediate cause of stress, damage, and escalating costs. The most important step in making a successful move is to hire a professional corporate moving company. Experienced movers will provide a smooth transition for your staff, your equipment, and your customers.
2-Selecting the first mover you find is a common error in your relocation plan. It is vital to compare estimates and qualifications. Ask each potential vendor how they hire their employees, what type of training they offer their employees, and whether their employees receive background checks. It is also important to examine all reviews for the vendors you are considering. It is more likely for customers to post negative reviews, so finding a vendor with substantial accolades is a marker for a good experience.
3-Packing at the last-minute is detrimental to a successful move. To avoid missteps and delays, it is imperative to plan your relocation on a realistic timeline. Your schedule should include not only the physical move, but also time-frames for technological installation, delivery of furnishings, and strategy for continued operations. This is a good time to create a relocation team and leader for the transition. With a task list in place, the team can determine appropriate vendors to contact and a practical budget to establish.
4-Office relocation during your organization’s busy season can create great burdens on customer service. It is crucial that operations not suffer during the transition. If finding an appropriate time on the calendar is difficult, you may want to consider breaking your move into pieces to produce a seamless progression of duties.
5-If your employees are not kept abreast of the relocation schedule, you may delay the process and effect customer service. If your relocation is far from your current office, employees may need time to search for alternate housing. To continue productivity, keep employees aware of the time-frame for closing current accounts, transferring data, and reestablishing files in the new space.
6-Underestimating the value of equipment and furnishing being moved can seriously jeopardize budgetary guidelines. It is important to thoroughly evaluate the value of possessions, and interview your moving company to determine standard procedure for protecting your belongings. It is sometimes necessary to increase insurance allowances to further safeguard assets.
7-It is easy to assume that your current furnishings and equipment will fit perfectly in your new space, but this is a big misconception that leads to time delays and unexpected expenses. It is important to adequately measure and plan for constructing offices and work areas in the new space. By communicating with employees and reviewing the relocation budget, you can determine adjustments to your timeline.
8-Even with expert planning and effective communications, errors and accidents happen, and without a back-up plan your efforts fail. It is essential to prepare for the unexpected. Vendor schedules can slip, legal agreements can require alterations, illnesses and other emergencies can cause alternative arrangements. Establish additional vendors and storage options in the case of changes to the planned timeline.
9-Perfect planning for an office relocation is unsuccessful if your customers cannot reach you. It is vital; therefore, to update your website, social media, signage and letterhead. Make this a point on your timeline, so that customers can add this adjustment to their own planning strategies.
10-Even by preventing the above mistakes, your relocation can still fail if you don’t plan for the actual physical moving day. It is necessary that all employees and vendors prepare for the events of the day. All packing is complete and all items are properly labeled for distribution in the new space. In addition, it is essential that staff be available at both locations to answer questions from vendors and guarantee a smooth transition.